This policy will let you know:
- What personally identifiable information is collected from you;
- What are cookies and how are they used;
- How your information is used;
- Who is collecting your information;
- With whom your information may be shared;
- What choices are available to you regarding collection, use, and distribution of your information, including your rights to "opt-in" or "opt-out?";
- What are the kind of security precautions that are in place to protect the loss, misuse, or alteration of your information and how is your information stored, accessed and used by others?
- Who do I contact when I have a question?
What personally identifiable information does Thames Academy collect from you?
Certain required and optional personal information (such as your name, home and mailing address, email address, telephone number, citizenship, date and place of birth, parents' names and address, social security number) is collected from you when you voluntarily provide this information to us through the completion of an on-line User Registration form and/or when you voluntarily complete the Thames Academy Application, any application supplements, or other applicant forms.
What are cookies and how are they used?
A cookie is a small amount of data that is sent to your browser from a web server and stored on your computer's hard drive.
We do not install any third party programs or cookies on the user's computer, nor do we store any personal information via cookies. However, cookies are used for managing your on-line sessions while you are visiting the site.
How does Thames Academy use your information?
When you seek to register with us, and complete an applicant form, we need to know your name, email address, and mailing address among other items of personal information. See "What personally identifiable information is collected from you" located above. This information allows us to identify you and process your application upon submission.
Who is collecting information?
When you are on the Thames Academy Application site and are asked for and provide personal information, this information is being collected by our web server who provides all of the technical support, including collection, storage and protection of your personal information. There is no attempt to collect or compare personal information about you from sources other than what you voluntarily provide to us when using the web site.
With whom does Thames Academy share your information?
Subject to any rights afforded by law, Thames Academy reserves the right to disclose information collected from a registered user when we have good reason to believe that disclosing this information is necessary to identify, contact or bring legal action against someone who may be violating any of our on-line user agreements or policies or who may be causing injury to or interference with (either intentionally or unintentionally) Thames Academy rights or property, or anyone else that could be harmed by such activities. Thames Academy may also disclose or access registered user information when we believe in good faith that the law requires it and for administrative, technical and other related purposes that we deem necessary.
What are your choices regarding collection, use, and distribution of my information, including your rights to "opt-in" or "opt-out"?
You have the right not to provide us with any personal information about you when you visit the site but you will not be able to utilize the service that Thames Academy Online Application provides unless you decide to "opt-in" by completing an on-line User Registration form and answering all of the required fields. Once registered, while you are free not to provide any personal information requested on the application, to do so may cause the college not to accept the application as complete and consequently delay the application admission process or reject the submission as incomplete. Users/applicants can "opt-out" of providing information that is designated as "optional" on any application, supplement or other form and still utilize the service upon which we provide. Users should communicate with the college directly if any admission application is delayed or rejected or otherwise results in an outcome that does not satisfy the applicant's expectations.
You have choices with respect to cookies. By modifying your browser preferences, you have the choice to accept all cookies, to be notified when a cookie is set, or to reject all cookies. If you choose to reject all cookies you will likely be unable to use the services that require registration in order to participate.
What kind of security precautions are in place to protect the loss, misuse, or alteration of your information and how is your information stored, accessed and used by others?
Your User Registration information is passcode-protected. You may edit your User Registration information by using your Thames Academy Application Passcode and Email address.
We recommend that you do not divulge your passcode to anyone. Also remember to sign out of your application registration account and close your browser window when you have finished your work. This is to ensure that others cannot access your personal information and correspondence if you share a computer with someone else or are using a computer in a public place like a library or Internet "cafe."
When you make submissions of the Thames Academy Application, supplements or other applicant forms to our college or when you access your user registered account information from our web site, we offer the use of a secure server. The secure server software encrypts all information you input before it is sent to us. We also restrict assess to the secure server through the use of firewalls.
When you give Thames Academy personal information on-line, that information is only viewed by Thames Academy for the sole purpose of providing technical support or to process your request for admission to Thames Academy.
The Thames Academy Online Web Application web site, through its own web secure server, retains your personal information for the entire application for one calendar year or until you successfully finish the application process. Once the calendar year arrives, if you have not successfully submitted your application, your personal information is removed. If you have successfully submitted your application your personal information will be used by Thames Academy while you are a student, after that it can be "archived" off the "live" servers and "backed-up" to a separate secured server for storage (at least until overwritten when space is needed to back-up more recent data) where no one can access it except on a limited basis by us if there is an administrative need to do so. The reasons for granting continued limited access to your personal information from the remote server may include, but are not necessarily limited to, allowing us to compile statistical and/or historical information about the previous year's applications and/or to assist a current applicant who had created or submitted an application the previous year. For statistical purposes, your personal information will be used only in the aggregate meaning that personal identifying information such as your name and social security number shall not be used. For some historical purposes, however, such as assisting you in your current application submission by utilizing the information that you had created or submitted the previous academic year, we will have continued access to your archived personal identifying information as we deem necessary.
Please note that whenever your personal information is handled as described above, regardless of where this occurs, steps are taken to ensure that your information is treated securely and in accordance with this Policy. Unfortunately, however, no data transmission over the Internet or electronic handling can be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot ensure or warrant the security of any information you transmit to us online, and you do so at your own risk. Once we receive your transmission, we make our best effort to ensure its security on our systems. However, we cannot accept liability for disclosure of any personal information due to errors in transmission or unauthorized acts of third parties.
Who do I contact when I have questions?
You can contact the Mitchell College Help Desk at (860) 701-5190 or email HelpDesk@mitchell.edu